Board Minutes 2007-2008

The ZMS year begins in August with our annual meeting at the Shaman's Gathering, at which new board members are chosen. We have no predefined schedule for meetings, but choose the next meeting date at each board meeting. We may meet every month or bimonthly, as needed.

Present: Saki, Eden, Stuart, Munk, Mikee, Ross, Tony O, Joel, Maqui, Tony V, Raed Wulf

Absent: Micca, Dream Eagle, Mudd

Facilitator: Tony O

Minutes of last meeting read and accepted as amended.

Checkin: Munk, Joel, Ross, Saki, Maqui, Eden, Stuart, Tony V, Mikee, Raed Wulf, Tony O.

Treasurer's Report: Tony O-no report. Ross-both check books have a positive balance, money comes in, money goes out, needs arise, needs are met.

Infrastructure Report: Mikee-doing cost analysis to purchase a propane tank from Gallup Propane rather than renting.

Communication: Munk-computer and Internet working. Maqui moved that ZMS have an ad in RFD every issue, so moved. ZMS will take on that responsibility. Mikee will call RFD this week to learn the deadline for the next issue. Mikee and Saki will create an ad or story.

Website: Stuart - site is fully functional and ready for new input from the summer gatherings etc.

Newsletter: will shoot for October release.

Fundraising: Saki-an event September 15 is planned in Santa Fe. Saki went to the Dreamtime gathering in Colorado. Made a faerie presence amongst the hippies and wants to have a Faerie hospitality theme camp there next year. Another $250 grant from the Sisters of Perpetual Indulgence has been received.

Ross-has spoken with Cassandra's executor who says there is some cash and the proceeds from a pickup truck sale to come to ZMS in January.

Old Business: Tony V suggested moving the checking accounts to Community Bank which is New Mexico owned and may be more user friendly. Mikee will check their rates etc. Vendors? non-profit tax forms remain yet to do.

New Business: Annual visioning meeting will be Sunday, August 18, the last day of the Shaman's gathering. Board officers for 2007-2008 were nominated and accepted: Coordinator-Tony O, Co-coordinator-Stuart, Treasurer-Ross, Secretary-Joel, Board-Maqui, Munk, Tony V, Mikee, and Saki.

Next board meeting September 6, 2007

Meeting adjourned

ZMS Board Meeting September 12, 2007

Coordinator:

Present: Saki, Eden, Maqui, Munk, Mikee, Tony V, Tony O, Stuart, Micca, Ross

Absent: Joel

Minutes of last meeting read and accepted as amended.

Check in: Ross, Saki-leaving September 25^th through Thanksgiving, Munk, Mikee, Tony V, Micca-may travel to Tucson 8-10 days and may stay in Tucson for the winter, Stuart, Maqui, Tony O, Shadow Owl-may be considering stewardship and would like to stay the winter, Eden.

Treasurer's Report: Ross-got tax exempt forms for vendors and will get them filled. Money is okay.

Infrastructure Report: Mikee et al-the well has been blown out, not sure if this will increase water output. The first day it produced 45 gallons the next day 25 gallons.

For now ZMS will remain with Amerigas. There were some issues with code issues.

Common house water heater is clogged. They will attempt to clear it rather than replace it. Bath house-visitor?s interest in taking on various projects or phases of construction.

Solar batteries-4 batteries have poor hydrometer readings and 4 batteries have better readings. Will try to recharge these batteries a couple at a time.

Communication Report: Munk-communication off land is okay. On land heart circles are happening. The house meetings have a good flow. An ad will appear in the Fall RFD. Mish was traveling and Gabby sez it?s all good. A quarter page ad costs $100.

Website: Stuart- waiting for new content. Summer photos and stories are ready to add. Saki is sending content bit by bit. Saki will begin working on website.

Newsletter: Target date is September 20 for PDF profile.

Fundraising: Shaman's Gathering had a positive cash flow. Net gain not available yet. The Santa Fe performance may not generate income but is a good community outreach. This is a step. ZMS may qualify for a perpetual grant from the Sisters of Perpetual Indulgence. This is being worked on.

Old Business: Banking-First Financial Credit Union has no charges for non-profits. They have a branch in Pine Hill.

New Business: Micca added to the board. Next meeting November first.

Meeting adjourned.

ZMS Board Meeting November 7, 2007

Present: Tony V, Tony O, Mikee, Eden, Twilight (nee Shadow Owl), Raed Wulf, Standing Feather, Crister, Maqui, Stuart, Ross, Daphnee (nee Shiva) and Joel

5:45 p.m. Maqui facilitated and opened the circle.

Minutes of last meeting read and accepted with a motion by Tony O, seconded by Stuart.

Check-in: Ross, Daphnee-petitioned to become a steward, Raed Wulf-petitioned to become a steward, Mikee, Tony V, Twilight-petitioned to become a steward, Maqui, Stuart, Tony O

Treasurer's Report: Ross stated that $594 is in the reserved account and $315 in the resident?s account. More coming to $3463.70. There are $1,150 donations in the matching account. Also, land tax of $1044.05 is due December 1. Routine bills are current and cash flow is ok.

Infrastructure: Mikee announced that the Common House water heater had been serviced and is working well. The solar system is down four batteries and anther controller is also on the want list. He also stated that ZMS needs a reliable vehicle.

Communication: Going well. RFD has not billed for the ad placed. Nothing has been done on another ad or article. Tony V will find out the next due date. Maqui suggested getting stories etc. ready for publication in the Spring.

Website: Stuart could use some new stories. He can input new bits on the site now. He said that he wants ZMS to provide content and permission to add to the site. Twilight expressed interest in learning the web site and working with Stuart. It was suggested that another newsletter be mailed in February.

Fundraising: Raed Wulf said that next weekend another Wellness Weekend will be held. A sweat lodge is also planned for Friday. He asks for help gathering willow branches and rebuilding the lodge. He also wants to do lodges regularly.

Old Business: Checking accounts will be moved to First Financial Credit Union before the end of the year.

New Business: Following discussion consensus held that Thanksgiving Dinner will be shared at ZMS with cocktails commencing at noon and feed at two. ZMS will provide two organic turkeys, mashed potatoes, stuffing and gravy. Coyote has donated his home grown turkey which Tony O will provide. All Come!

Next meeting January 3, 2008. Circle Closed.

ZMS Board Meeting January 3, 2008

Present: Stuart, Tony O, RaedWulf, Ross, Munk, Standing Feather, Joel, Van Gaard, Micca, Mudd, Joel

Absent: Maqui, Tony V, Mikee

Minutes of last meeting read and accepted as corrected.

Check-in: Munk, VanGaard, Mudd, Stuart, RaedWulf, Ross, Tony O, Micca, Standing Feather stated he intends to stay at ZMS at least into Spring.

Treasurer Report: Micca offered to work with Ross and Mikee on accounts. Ross reported that there is $10 in the steward?s account and deposits to make. Land tax of $522.03 has been paid. Bills are paid.

Infrastructure: Avenues to use Cassandra?s bequest were discussed. Among the possibilities are improve water and electricity, buy a CD to provide a nest egg and interest income, waterproof all roofs, upgrade propane gas line and purchase tank, larger refrigerator, larger water heater, build cellar off common house, juniper extension, finish building common house, create a cottage industry, community truck, tea room solar system, chickens.

Communication: Interaction with group on the land is good. It?s a quiet time for off land comm. RFD ad looks good and they haven't sent a bill.

Website: Stuart hasn't received photos or stories from ZMS to add to the website. Discussion followed that this has been talked about for four months and still there is nothing new on the site. Stuart encouraged the residents to learn HTML in order to add content to the site themselves.

Fundraising: One thousand dollars has been donated to the bath house matching fund.

Old Business: Checking accounts have not been moved to First Financial CU. Joel brought out that resident check-in has not included the basic info as required in the by laws and asked that we get back to that format. Some residents have not been making monthly money contributions. This hasn?t been discussed at board meetings and has caused some back door discontent.

New Business: Thanksgiving was wonderful-Thank You!

Shaman's Gathering is penciled in to begin Thursday, August 14 with the annual meeting with opening circle Friday, August 15 and end Sunday, August 24^th.

Newsletter: A small meeting to begin will be held before next week?s potluck.

Next meeting: February 7.

ZMS Board Meeting March 19, 2008

Present: Stuart, Tony O., Munk, Maqui, RaedWulf, Tos, Micca, Elijah, Standing Feather, Ross, Joel

Absent: Tony V., Mikee

Circle opened at 5:30ish, facilitated by Tony

Minutes of last meeting read and approved as corrected. It was noted that the scheduled February 7 meeting ws mudded out.

Check in: Ross, RaedWulf, Standing Feather, Munk, Micca, Elijah - who intends to stay at ZMS indefinitely. Tos is approaching 7 months in stewardship process.

Treasurer's Report: Ross deferred to RaedWulf who reported that we have $150 in the steward's checking account and $57 in the petty cash. Cannot find '04, '05 or '06 taxes. Micca asked to be reimbursed $415 he fronted for the well inverter. Board consensed to reimburse Micca from Cassandr's legacy. ZMS stewards/residents want to use part of the legacy to replace 12 solar batteries at the Studio power system. So consensed.

$53,736 in restricted funds account. Various types of bank accounts to store the legacy were discussed. It was considered to keep $10,000 availabe for use as consensed.

Infrastructure Report: No report

Communication Report: No report

Fundraising Report: No report

Old Business: Next month Tos and RaedWulf will be up (time wise) for stewardship. Micca may be ready to consider it.

New Business: Saki was removed from the board, as he is now living in California.

Web Site: Stuart wants a specific list of items to go on the site. ZMS residents say they will get photos, etc., to Stuart.

Newsletter: All newsletter stuff is on Saki's computer in California. ZMS residents will start over. Deadlines for inclusion in the newsletter are April 14.

Next meeting April 16, 2008

DRAFT

ZMS Board Meeting April 16, 2008

Present: Mikee, Tony V, Stuart, Tony O, Tos, Munk, Joel, RaedWulf, Maqui, Suv?, Fern, Ross, Eden, MuddPuddle, Micca

Minutes of last meeting read and approved as corrected.

Check in: RaedWulf, Ross, Munk, Micca is considering becoming a steward-may be sworn in when RaedWulf does his, Tos had his steward circle hoo-haa last night with stewards and residents, Mikee, Tony V

Treasurer Report: Raed Wulf sez there is $100 in the steward's account. Ross found the past tax returns, filed an extension on the taxes and will work with Tony O. to file the current tax return.

The money market account and choice of banks were talked about more. A motion was made and consensed that the stewards are enabled to choose a bank for their account and the money market account and do it.

The following were consensed signatory for the reserve account:

Steven (S)haw White, Tony Lavagnaro, Brandon Anderson, Michael Newschwanger, Ross Nantz, Ralph Greco, Stuart Norman, Tony Osborn, James Tryheart Mark Kuszmaul

MuddPudd will submit to the annual board meeting the possibility of having an empowered financial committee.

Infrastructure: Mikee sez there is $1,400 to match the bathhouse fund. $653 has been spent.

Communication: Some say that ZMS residents are communicating well. The satellite internet band has narrowed thus limiting its use. Visitor input regarding Shamans? is coming in. A new answering machine will be purchased.

Fundraising: ZMS residents will form a committee. MuddPudd offered to participate in the committee. Maqui offered to channel Janis for an event.

Old Business: Tos had his steward circle initiation last night. Motion made and consensed to receive Tos as a ZMS steward. RaedWulf will do it next month Micca said ok, he'd do it too.

The Cassandra commemorative tree will be planted sometime around Beltane.

New Business: Ross asked if the Willow/John brouhaha needs more discussion. There was more discussion. ZMS is holding what has been described as $30,000 of John?s jewellery at his request until he finds a more permanent place to live at which time the goods will be given back to John (currently said to be living in a tent). Willow and John are encouraged to communicate with one another to work out whatever issues they may have with one another.

Tony O will check on land tax rate if livestock are resident on the land.

Website: Stuart has diddled with the wish list page. Much more discussion about the site ensued.

Newsletter: Munk had a meeting yesterday regarding a newsletter and a group is putting it together. Much discussion ensued. It was determined that a newsletter will not be ready for Beltane. They are also creating a six month calendar for ZMS. A one page flyer was suggested to send to SMS for Beltane. ZMS and MuddPudd will do it by next weekend and get it to SMS.

There is a finish line and we aren't timing it. Someone said that.

Next meeting Wednesday, May 14.

DRAFT

ZMS Board Meeting May 14, 2008

Present: RaedWulf, Munk, Tony O, Standing Feather, Stuart, Eden, Maqui, Joel, Mikee, Ross, Micca, Tos, Prints, ArcSud, 3 Raven, MuddPuddle, Vanguard, Robert

Absent: Tony V

Circle opened and facilitated by RaedWulf.

Minutes of last meeting read and approved as corrected.

Check in: Munk, Ross, Standing Feather, Micca, Mikee, RaedWulf, Tos, Prints, 3 Raven

Treasurer report: Stewards account is solvent and bills are paid ($270). Reserve account has $50,831.17. Bath house matching fund has received $6,000 in donations for a total of $13,802. $42,000 remain where?

The search for someone to do ZMS? tax return is on.

Infrastructure: New batteries are installed at the Studio and working well. A plan to run an electric cable to TeaRooms this summer was discussed. The greenhouse at the chicken garden is progressing.

Commuication: Munk asked who is on the Infrastructure Committee and what involvement do/will they have in the residences i.e. TeaRooms. Mikee offered to help TeaRoom residents with maintenance (i.e. mudding) and repairs.

Munk asked that Communication be made an official board committee. So consensed.

Munk considered the recent trip to Santa Fe to be worthy.

Website: MuddPuddle is developing a new web site and asked for a colander of events and a wish list. He will also create a link to individual blogs.

Newsletter: Committee has not met and asks for content.

Old Business: Tony O. reported that the land tax is the same with or without livestock. Also there may be a way to not pay land tax at all. He continues to research.

New Business: None

Next meeting Wednesday, June 18.

ZMS Board Meeting June 18, 2008

Present: Mikee, Redwulf, Maqui, Zian, Tony O, Stuart, Micca, Eden, Standing Feather, Tony V, Mudd P

Facillitator: Tony O

Minutes read & consensed

Check-ins:

-no further information

DRAFT

ZMS Board Meeting July 2, 2008

Present: Mikee, Tony V, Micca, Aubry, RaedWulf, Tony O, Maqui, Stuart, Joel

Absent: Munk aka Hitiris

Checkin: Mikee, Tony V, Micca, Aubry, RaedWulf, Tony O, Maqui

Minutes of last meeting were not read because Joel forgot his stuff.

Treasurer Report: RW reported that there is $200 in the house account, $50,900ish in restricted funds and $1,000 in less restricted funds. Bills are paid. The satellite internet account will be switched from Ross? account to ZMS.

Infrastructure Report: Mikee talked about doing research on a new well. Board consensed to do what's needed to have a new well. $150 consensed for waterproofing at Juniper House. $225 consensed to create an outdoor solar shower for the summer. Gardens are doing well.

Old Business: Tony O reported that Ross had called and stated that he had in fact moved on somewhere and sends his love to all.

New Business: RW has inventoried dry goods and will shop prices to stock up for the summer. He is also asking for all the help he can get preparing for and participating in the kitchen during the gathering.

Communication, Newsletter, Website: no report

Shaman's Gathering August 15^th to 24^th.

Next Board Meeting in August at the gathering unless called.