Board Minutes 2006-2007
The ZMS year begins in August with our annual meeting at the Shaman's Gathering, at which new board members are chosen. We have no predefined schedule for meetings, but choose the next meeting date at each board meeting. We may meet every month or bimonthly, as needed.
ZMS Board Meeting August 20,2006
Meeting called to order at 6:20 pm by Raedwulf.
Present: Munk, Sakhi, Raedwulf, Ross, Tony, Eden, Joel, Mikee, Micca, Mudd, Rose, Talan, Hawke, Zn, Ralfka, Stuart
Agenda: Annual Board Meeting Part 2-Envision the coming year and sign the consensed, revised Articles of Community.
Infrasructure: Appreciation expresed for progress made this summer. He need for more improvement in the existing infrastructure, i.e., water system, improve roofing and stop leaks in all buildings was mentioned often. Increase gardening, build greenhouses and grow more food. Upgrade vehicles. Begin building a bathhouse.
Communication: To increase communication and involvement with the larger community in order to bring energy and money back to ZMS was mentioned often. ZMS to get more involved with local area community, as well as increase communication with national faeries to bring energy back into ZMS. Produce two newsletters yearly. Incfrease sharing with other faerie communities. Focus on people who have not been here for a while.
Finances: More money is neded to get through the winter. Consider having more and/or larger gatherings to improve cash flow. Increase the number of summer visitors. Do more workshops, i.e., permaculture, living off the grid, healing. Develop income-producing industry on the land. Possible themes for events and gatherings: Gather 13 "grandmas", winkte sundance, bring cultures together. Fundraiser. Artist residency program. More entertainment. Spirit sharing with community.
Shaman's Gathering: Impressions: Visitors are encouraged and impressed with the ZMS group, enjoyed the smaller gathering; it allowed more one-on-one time, the time here was enlightening, felt like home, thank you! Several visitors expressed interest in becoming more involved with ZMS.
The Gathering took in $2,400. Food staples inventory to be done.
Raedwulf stated that he will be leaving ZMS and that if he stays in the area he will remain involved as much as he can.
ZMS Board Meeting September 7, 2006
Meeting called to "order" 6:00 pm
Present: Tony, Eden, Maqui, Stuart, Joel, Mikee, Ross, Munk, Raedwulf, Saki, Mudd, Rafka, Willie, Steve, Bennett
Previous meeting's minutes approved as corrected.
Resident's report: Raedwulf is packing to move to Starlite's soon; Mikee here through Autumn; Mudd here; Munk & Saki to California in three weeks; Steve here through the winter. Residents have discussed winter housing and will consense who's got what before cold weather arrives.
Treasurer Report: Bills are paid. Funds to purchase food are tight. Not everyone is paying weekly/monthly food support.
Newsletter: Group will meet next Wednesday before potluck to layout newsletter.
Infrastructure: Water system is on schedule for completion before cold weather arrives. Roofing projects are being worked on. Need money for other projects before winter.
Website: Saki to work with Stuart and Baba next Tuesday to add recent photos and stories to website.
Art Outreach: Group has been meeting. Plans being made for art & entertainment events at ZMS and elsewhere. A Solstice gathering December 18-24 at ZMS is in planning.
Fundraising: Need money for stove parts, roofing and firewood. Saki will write a general fund wish list for the newsletter. Willi will write a newsletter story also.
New Business: Steward sponsorship was discussed.
Next board meeting scheduled for the first Thursday in October. Agenda item: board meeting schedule.
7:55 pm meeting adjourned.
ZMS board meeting minutes November 02, 2006
5:00 p.m. Circle opened the meeting
Present: Tony O, Eden, Maqui, Stuart, Mikee, Ross, Joel, Raed Wulf Dancing Bare, Mudd, Tony V, Micca, Arcturus, Dan, Touch, Shiva
Absent: Munk, Dream Eagle and Saki
Minutes of last meeting (September 7, 2006) read and approved as corrected.
Checkin: Ross, Mikee, Mudd, Arcturus intends to stay on into winter, has rent to pay until January, Eden, Raedwulf, Tony O, Micca, Touch, Maqui, Stuart, Tony V
Committee Reports:
Treasurer: Ross reported there is enough money to operate and take care of basic needs. Propane bill has been paid. Property tax due next month. $218 in household account and $180ish in reserve account. He will begin using Quick Books software to maintain the checkbook. This will enable more complete tracking of expenses and donations. Tony O reported that online banking will be available next week.
Newsletter: Mikee reported that the newsletter has been mailed and responses have been coming in. Another newsletter will be mailed in February with content due in January.
Infrastructure: Mikee presented plans for reworking Juniper House. Expenses to be paid by individuals. Proposal approved. Water system is working well and needs some finishing touches to survive winter. Money is needed for chimney parts for Tea Room, Juniper and the studio. Money also needed to upgrade to more efficient stoves.
Vehicles: Mikee reported that the community is relying on private vehicles and that is working for the present. A donated full size pickup is still promised. Nissan pickup is used on the land only and the Colt is not being driven and may not have insurance.
Website: ZMS will work with Stuart to upgrade and update the website. Stuart will create a photo album on the site.
Fundraising: Thanksgiving Day potluck/open house is being planned. Mikee to chair and Tony V to co-chair. Maqui and Tony O will call friends and neighbors with invitations.
Art Outreach: No report.
New Business: Maqui asked if anything is planned for Winter Solstice. Idea discussed and put on hold until Saki and Munk return.
Next meeting: Tuesday, January 4, which is Mudd's birthday. 6:36 p.m. circle closed.
ZMS Board Meeting February 10, 2007
Present: Dream Eagle, Mikee, Saki, Tony V, ZN, Micca, Maqui, Ross, Tony O, Stuart, Munk, Eden, Joel
Absent: Raedwulf
Minutes of last
meeting (November 2, 2006) read and approved as corrected.
Check In: Ross;
Micca stated that he will go to Tucson for two months beginning next
week. Micca will pay rent while away and his room will be available
for visitors; Saki; Munk; Mikee; Tony V stated that he began steward
process in November; ZN stated intentions to travel and return; Eden;
Joel; Dream Eagle; Maqui; Tony O; Stuart
Treasurer Report: Tony O and Ross are gathering info to prepare
Federal Taxes; Ross stated that there is about $1K in the steward's
checking account part of which will be used to purchase propane, pay outstanding
land taxes and the phone bill.
Infrastructure Report: Mikee stated that a $10,000 anonymous matching donation has been offered for infrastructure projects. Money will be held in ZMS restricted fund account. Two thousand dollars from the donation is earmarked for bathhouse construction. Projected finished bathhouse cost is estimated at $15,000. The Infrastructure Committee will meet to select a site for the bathhouse and plan a construction schedule. Ideas to generate matching donations were discussed.
Roof repair is needed in all buildings after the snow melts.
A portable generator to be used for construction projects etc. is high on the want list. Generator requirements were discussed.
The well is producing twenty-five gallons of water daily while water continues to be trucked in. Solutions to the well issue were discussed including "blowing out" the existing well and drilling a new well and its systems i.e. batteries, solar panels etc. will be considered this Spring.
Mikee and Tony V reworked the existing washroom/shower water system-it is functioning well.
Permaculture water harvesting plans are being developed. More cisterns at each building are needed.
Wood stove in east Tea Rooms has been purchased and installed replacing the piece of shit previously there.
Maintenance on the land
truck is being kept up. Plans to finish the Studio floor were
discussed. Solar batteries at the Studio are being maintained.
Art Outreach Report: The $250 grant from the Sisters of Perpetual Indulgence has been received. Saki, Munk and Dream Eagle will participate in a drag show in Santa Fe later this month. A Macintosh desktop computer will be donated to ZMS.
Dream Eagle submitted
facilitating a Lammas Full Moon Artist's Gathering July 27 to
August 3 at the full moon. So approved. Dreamy will submit info to
RFD. An ad for the Shamans Gathering needs to be sent to RFD soon.
Munk has copy.
Communication
Report: The purchase of a satellite internet system from Wild
Blue was discussed. ZMS has the money for the equipment and
installation. Monthly service cost will be less than we are now
paying. Residents will assess electric consumption/needs for the
system. In house communication among stewards/residents and visitors
was discussed and encouraged.
Website Report:
Stuart has added ZMS Articles of Community to the site. Send any new
information to Stuart. The 2006 calendar will be removed. Saki and
Stuart will meet this week to add more current content and photos.
Newsletter Report:
Mikee has content on current progress at ZMS for the newsletter.
Input is needed by next week. A call for the Shamans Gathering is
needed.
Fundraising Report:
Mailing lists and contact info was discussed. Joel will copy lists he
has to give to Munk.
Old Business:
The pickup truck offered earlier has been withdrawn in lieu of $1K
donation, which has been received. $500 of this is earmarked for land
taxes.
New Business: Steward checking account signatures need to be updated. ZMS stewards & residents will take care of it. Munk made a motion that Saki and Mikee skip over the Articles of Community time line and be made stewards now. After discussion the motion was withdrawn.
Next board meeting Thursday, March 8 at 4:20 p.m. at ZMS.
ZMS Board Meeting March 8, 2007
4:20 p.m. Circle Opened
Present: Mikee, Micca, Tony O, Eden, Maqui, Joel, Stuart, Munk, Saki, Tony V
Absent: DreamEagle, Ross
Minutes of last meeting, February 10, 2007, read and accepted as corrected.
Joel stated that Raedwulf Dancing Bare has resigned from the board and would like to rejoin the board when he has more time and space.
Check in: Mikee, Micca, Saki, Munk, Tony V, and Tony O. Micca stated that he began the steward process (WHEN?).
Treasurer's Report: Tony O stated that the Federal taxes were done. Income from donations is double last year's total. The year-end financial report is in the works. Mikee stated that propane was delivered today-to be paid. The phone bill is current and food money is low.
Infrastructure Report: Bathhouse plans are developing. The committee will meet Wednesday, March 14 at 4:20 p.m. to go over the bathhouse site and plans. Work on the road from the front gate is in progress.
Communication Report: The Wild Blue satellite internet system has been ordered. Communication between stewards/residents continues to grow. Community outreach to Albuquerque and Santa Fe is increasing. Gatherings have been promoted. The year's calendar of events was discussed.
Website Report: Stuart spoke about changes he'd made to the site. Further suggestions to fluff up the site were discussed. Saki wants to create a steward/resident blog space for the site. More involvement from others is needed to expand and update the site. Saki and Munk will meet with Stuart next week to work on the site.
Newsletter: Saki sez that the newsletter is nearing completion and will go out soon. He plans to email and snail mail the newsletter.
Fundraising Report: No report. Fundraising efforts was rapped.
Old Business:Stewards will update the checking account signers when Ross returns.
New Business: ZMS has been notified that Cassandra has passed from this realm and named the sanctuary as a beneficiary. Thanks and well wishes were sent to Cassandra.
Joel nominated Munk to replace Raedwulf as co-coordinator. Seconded by Tony O. So consensed.
Saki read a story he wrote for the newsletter for the ceremonial part of becoming a steward.
Next meeting April 5. Circle closed, meeting adjourned.
ZMS Board Meeting, April 5, 2007
Present: Saki, Amtrak, Stuart, Maqui, Munk, Micca, Mikee, Tony V, Tony O, Eden Gloria, Dreamy and Joel
Absent: Ross and everyone else
Circle Opened June 14, 2007 ZMS Board Meeting 4:20ish P.M. Maqui volunteered to Facilitate, so consensed
Check-in: Mikee, Tony V, Micca, Maqui, Tony O, Amtrak, Dreamy, Munk, Saki, Stuart, Joel and Eden Gloria
Committee Reports:
Treasurer: Mikee- Bills are paid and money remains in the checking account. Gentle donated $200 to infrastructure matching fund, $200 land tax is due in May.
Infrastructure: Mikee shared their experience of the transition to warm weather. All expressed gratitude for the shift. Saki observed that the gardens are eager for attention. Ross is missed. Infrastructure meeting will be April 18th before potluck.
Communication: Wild Blue Satellite Internet is working. SCS dialup Internet service is running out. Munk is learning how to integrate the various internet and communication formats and asks for help with it. Saki offered to help. May first is the RFD submission deadline for the summer issue. Nothing was submitted for their Spring issue. ZMS will mail Shaman's Gathering flyers to the sanctuaries.
Website: Shaman's information is on the website. New email address is zunimtn@wildblue.net. Info for Beltane will be added.
Newsletter: Newsletter is ready to print. ZMS hasn?t the money to pay for printing. Various means of raising money were discussed. Tony O offered to pay printing costs. Three hundred copies will be printed. Cash was collected to purchase postage. The newsletter is on the website. E-mailing the newsletter was discussed.
Fundraising: A fundraising event between summer gatherings is planned. An event in Santa Fe later is in progress.
Old Business: ZMS will obtain a tree or bush and plant it somewhere during Beltane and Eden will make a commerative plaque for Cassandra. Maqui will write a remembrance for her.
New Business: TCW order next month. Stewards Handbook is still in the works. Tony O will plant the 3 Sisters at the upper dam. Sites were discussed. Next board meeting will discuss planning and positions for Shaman?s.
Next meeting June 7
Circle Closed 7:13
June 14, 2007 ZMS Board Meeting 4:20ish P.M.
Present: Munk, Tony O, Tony V, Maqui, Mikee, Stuart, Joel, Eden Gloria, Ross, Saki, Ross
Absent: Dreameagle
Facilitator: Saki
Minutes of last meeting accepted as amended.
Check In: Joel, Saki, Ross, Mudd, Munk, Stuart, Micca, Tony V, Maqui, Tony O, Mikee, Eden Gloria
Committee Reports:
Treasurer: Mikee- Cash flow is good. A $500 donation was received. Ryan White won?t pay the propane bill. Satellite Internet is working well, saves money and improves the quality of life on the land. Another $400 donation came in for the matching fund. An irrigation system was purchased and installed to water gardens drawing water from the upper pond.
Infrastructure:Mikee - Gardens at Juniper and at the chicken house are producing. Design of the bathhouse progressed. The purchase of an on demand propane water heater for the bathhouse was discussed. Alternative water heating systems were also discussed.
Communication: Munk and Saki are creating systems to keep up with communication. TCW order was discussed. Ad in place for the Summer RFD. Computer systems integration progresses.
Website: no report
Newsletter:Positive feedback has been received from the last newsletter. Enough copies remain on hand for the summer. After the summer gatherings work will begin on a newsletter to mail in September.
Fundraising: A trip to San Francisco is planned for Faerie outreach. Plans for an event in Santa Fe later in the year progress.
Art Outreach: Saki discussed performing with 3 Sided Hole next year. He will perform in San Francisco.
Old Business: Checking account signatures will be updated after the San Francisco trip. Signators are: Stuart-reserve, Joel-reserve, Tony O-reserve, Micca-stewards and reserve, Mikee- both, Tony V-both, Saki-both and Mudd-stewards.
Mikee and Tony V petitioned to become stewards, so consensed. Tony V read a touching account of how he came to ZMS and settled. ZMS now has five stewards on the land and will assume responsibilities defined in the Articles of Community.
Micca will present his intention to become a steward at a house meeting.
New Business: ZMS will update tax status for vendors. The Steward Handbook continues to progress.
6:30ish, meeting adjourned.