MONTHLY BOARD MEETINGS 2005-06



The ZMS year begins in August with our annual meeting at the Shaman's Gathering, at which new board members are chosen. We have no predefined schedule for meetings, but choose the next meeting date at each board meeting. We may meet every month or bimonthly, as needed.



Zuni Mountain Sanctuary Board Meeting Minutes 10/06/05

Present: Stuart, Owl, Mullein, Joel, Tony, Eden, Maqui

Discussion was had regarding the drafting of new articles of community for ZMS as concensed at the annual meeting during the Shamans' Gathering 2005.

Most of the discussion was about what the process should be in drafting this document. It was decided that each monthly meeting minutes will be posted on the internet to encourage dialogue with the greater community.

To get some focus, the following topics were suggested:

1. Definition of ZMS - vision statement
2. Definition of a resident
3. definition of the board
4. how does board function
5. definition of quorum

The following is a list of the current board 2005-2006
1. Coordinator - Owl
2. Co-coordinator - Red Wolf Dancing Bear
3. Secretary - Hitirus
4. Treasurer - Tony
5. Eden
6. Maqui
7. Mullein
8. Stuart
9. Mikee
10. Mohabe
11. 3 Raven

The following are the beginning of new articles:

Quorum: Greater than or equal to 50% of current board members.

Board of Directors: Elected at the annual meeting for a term of one year by community members present at annual meeting. The Board shall consist of at least three non-residents, members must be available for regular monthly board meetings. If you do no attend three meetings it will be de facto your resignation. The Board may consensus new Board Members during the year as member candidates become available. Residents may become board members during the year if they are interested and are concensed by the board.

The board will meet monthly and have a format as follows:
1. Previous meeting minutes
2. Resident reports
3. committee reports (old business)
4. new business
5. adjourn

Committees can be chaired by non-board members. Chair must be able to attend committee meetings. Committee members must participate in the their committees.

Responsibilities of the Board:
1. Board members that are non-residents will act as wisdom council in the event that conflict resolution is necessary.
2. Filing state/federal tax reports
3. Maintain 501(c)3 status
4. fulfilling "Gift Letter"
5. Participate in committee(s)
6. Consensing Residents until such time as three residents are consensed. At which time residents will concense with board oversight and right of approval until there are at lease five residents. At this time the residents will operate independently consensing future residents. At any time the requirement of five residents is not maintained the previously mentioned process resumes.

Next Meeting - November 3rd 2005 at 4 pm at ZMS. Potluck to follow.

Successive meetings to be held on the first Thursday of each month.

For next meeting think about defining what residency is. Review vision statement.





MONTHLY BOARD MEETING

@ Z M S 12-06-05 thursday 4 pm
attending: Hitirus Mullein Ross Coyote Matt Stuart Maqui Joel Eden Tony Owl

Tony & Hitirus Taking Notes
Tony Rereads Notes from Last Meeting

agenda items:
- steward / resident check ins

Hitirus confirms his commitment from Annual Meeting to be on the Board and Steward at ZMS for the upcoming year. Will be on the land Dec / Jan / Feb and will decide travel plans at that time or further time on the land.

Ross indicates desire to reside on the land plans to go to NC to pack up things and to relocate to ZMS hopes to be back in time for the Solstice. Has a meeting in Albuquerque also.

Mullein still undecided as to what he wants to do. Somedays wants to leave somedays wants to stay. Feeling frustrated because accounts are messed up and bank says debit of 500.00 had been made in error. Says we are broke and is frustrated about money situration on the land.

December 21st @ Z M S HeartSpace - deep support trust honesty intimacy

Old Business - Treasurer needs statements for financial records. Will meet with Bookeeper and Secretary to gather data in upcoming days.

Q: Will the residents be able to pay their food money for the month of December?

Hitirus - Yes
Mullein - Yes
Ross - Yes

In-Kind Donations (as discussed at Annual Meeting) will be considered if doccumented
encourage tracking of hours for time donated as church service community work.

Some confusion over issue of rent vs issues of feeding ourselves. Hitirus voiced frustration that in past year persuns with no $ are put in uncomfortable posisitons by persons with money demanding sameness. Frustrating to have peoples' needs disregarded or ignored by those with $ who make choices for those who do not have $. Doesn't seem very spiritual or church-like. Will people who cannot pay be turned away? Not very fae. Still seem to be recurring resentments for measurements of individual self-worth in communty as dollars or labor. Questions what can be done to account for individual circumstance better than fairness.

Food $  /or Rent Possibilities for ZMS Residents & Stewards

100 from work / goods / services
Food Stamps
Borrow $ for food family / friends
Petition a Sponsor for $ to Support a Residency (ie. Room/board for duration of a project on the land)

Also would be more helpful to have persons seeking a Residency to tell us of any skills/gifts; challenges or special needs; areas of persunal interest; so that the community can work with them and help serve their needs better.

The community needs to co-create more excercises that teach trust rather than emphasize self-interest. Too much time keeping track of what other people owe or judgments of lack of participation.

CHECKING ACCOUNTS and proposed uses for each:

Steward / Household Account - for food and household and gas and mail and laundry

Restricted Funds - account used for specific projects and supplies, and for bills (phone, internet, propane, taxes)

{Apparently these have not been consensed by the Board as policy for sanctuary spending.}

Treasurer needs names and amounts for all 2005 donations

1. Mailed in Donations (names and amounts for receipts on envelopes)

2. Gathering Donations Totals are documented separately

3. In-Person Visitor Donations (log kept by bookkeeper when received)

RFD - SUMMER and 10th Anniversary Ad for current issue

Fae in NM area will keep compiling content for the upcoming issues. RFD Submissions department will take content to make the issue. Stuart receiving content for upcoming newsletter forum and/or RFD content to be decided. Can bring ideas to Solstice and through January for deadline to send to editors.


INFRASTRUCTURE SHEETS

Green binder in common house for all project proposals for breakdown of materials and time and labor and costs. Will help in planning for winter and springtime projects and to ask for fund for project specific. Also to accumulate projects not requiring funds that we have the materials for already.

WATER SITUATION

Water pressure has been down about 20-30 gallons per day when drawn in the morning. Well stops producing after about 1-2 hours of being on. Enough for filling drinking and for morning dishes usually.

Info about tools and equipment to be organized and put into folders. Mullein would like to keep the info regarding the well and shop equipment.

WOOD SITUATION

Wood Run with CK neighbors at Ramah Navajo Wood Lot this Monday at 9:30AM
Owl to write check to ZMS -- ZMS to write check to RamahNav

VEHICLES NEEDING REPAIR OR REMOVAL

Mullein says Nissan needs U-Joint currently. But that truck is an ongoing project and many more repairs will be needed in upcoming months. Colt also needs regular maintenance.

LTC in Ramah can appraise the vehicles abandoned in the ZMS parking circle and we can get rid of them to a good cause. Thay may even tow. Hitirus to call Mika about his van and if we can dispose of it for him or if he wants it still.

MORE THOUGHTS ON STEWARDSHIP AND RESIDENCY

stewardship is about being of service
residency is about an intentioned individualized visit

Board should review stewardship candidates every 3 months.

Questions for Visitors / Residents / Stewards
1. Skills / Gifts
2. life experiences
3. wants to learn
4. challenges / handicaps
5. needs of spirit

VISION STATEMENT - MISSION STATEMENT
coming together
working together for the Greater Good
Self .. Other .. Nature




MONTHLY BOARD MEETING

@ Z M S 1-05-06 thursday 4 pm
attending: Munk RedWolf Mullein Owl Maqui Joel Ross Stuart Tony Eden Coyote Matt Sunshine Black Unicorn Bodacious

Munk Taking Notes
Rereads Notes from Last Meeting

adgenda items:
steward / resident check ins

RedWolf needs being met. requests healing space in Studio

Mullein need not being met for woodworking space. Frustrated he cant get what he wants. Will be gone by the end of the month.

Munk needs being met. requests more work opps from the land

Black Unicorn declairs stewardship intention for 6 months.

Ross 3rd month here going into his 4th. Needs beeing met.

Bodacious new to the land. Checking things out as a visitor.

{Reflections and questions from Board on check-ins]

Requested better communications with the outside world - email, phone, mail etc.
Proposed that the residents on the land hold monthly writing get togethers.

-break-


COMMITTEE REPORTS

Finance committee-
We need to get new signitures on the bank accounts. Michael T doesn't want to be on either the accounts. Mullein leaving end of the month.

HOUSEHOLD ACCOUNT -- MUNK ROSS RED WOLF BLACK UNICORN (after 30 days) MAQUI TONY STUART ROSS (MULLEIN to be removed) this account is for food, gas, phone, internet, propane and other household costs.

RESERVED ACCOUNT STUART TONY MAQUI JOEL RED WOLF (MULLEIN to be removed) this account is for reserve funds ear-marked for specific projects.

Treasurer Tony requests that we deposit all cash so as to have a record of all moneies. Red Wolf acting as new bookeeper has been recording donations requests that we have cash on hand for making purchases for sanctuary. December statements from bank forthcoming then to be given to Tony.


MEETINGS ANNOUNCED

Saturday Yoga with Vanguard
Tuesday the 10th RFD Meeting @ OWLS at 6pm
Sunday the 15th INFRASTRUCTURE meeting @ ZMS with Maqui and Tony and residents

TBA Car Committee

Saturday the 11th WEBSITE / NEWSLETTER Committee to meet at Stuart's at 4pm

HEALING CENTER update

RedWolf and Munk to develop more disscussion regarding the healing center weekend and involving neighbors and other area persons as both healers and participants. Munk to compile list of local persons from our mailing lists and to transcribe a blurb for the web site, news letter, emails, Tribe site and for upcoming RFD issue.

CALENDAR of EVENTS to be discussed at House Meetings then info transcribed by Munk to go to Stuart for Web and / Newsletter.

SPONSORSHIP PROGRAM (proposed by Owl)

To financially assist dedicated persuns to live on the land. Will help act as advocate with outside community to help steward candidates find sponsors.





MONTHLY BOARD MEETING

@ Z M S 2-02-06 Thursday 4 pm
attending: Munk RedWolf Mullein Owl Maqui Joel Stuart Tony Eden Black Unicorn Bodacious

Munk Taking Notes
Maqui to facilitate; Rereads Notes from Last Meeting

agenda items:
gratitude go-around
steward/resident check ins

OWL is grateful for success of the first Healing Center Weekend and also for Stuart and his help in clearing out the old email accounts of the spam mails.

REDWOLF is greatful for Mullein for his frequent cooking meals for community and to Munk for helping his take up the slack in organizing things and for Black Unicorn in putting together the Chinese New Years event.

MUNK is greatful for Mullein and his wood harvesting efforts and for Redwolf for helping to develop new organizational structures and for Black Unicorn for the New Years ritual.

BLACK UNICORN is greatful for so many persuns attending the Board Meeting and greatful to be here on the land and thankful for her relationship with Bodacious which is going good.


Opening discussion about posting notes to the website and or to Tribe for the larger community to read. Munk working on transcribing notes to text format then to take to an operational computer to post. Black Unicorn voiced concern about posting publicly things of persunal nature. Notes are approved the following month and that comments shuld be made keeping in mind that they will be posted. Goal of posting the meeting notes is to include the larger community with our consensus processes.

RESIDENT CHECK Ins:

REDWOLF will be here for the month. Has rent money for food thanks to a donation made on his behalf. Sees things as moving this month although not without some frustration. Glad that people are coming to the land and getting involved.

BLACK UNICORN will be here for the month. Plans to go to Grants to see about food stamps. Needs and desires being met. Relationship is going good. Will be spending time both on the land and at Ancient Ways with Bodacious.

MUNK will be here for the month. Has partial sponsor from family and a friend in WI who is considering the full-month sponsorship to help get through winter. Friend will confirm sponsorship with Owl and if he pledges would like a receipt for taxes end of the year.

MULLEIN wants to stay another month. Said last month that he was leaving but he's still here. Says things have been going better but still has ups and downs about being here. Part of him wants to leave part of him wants to stay. Not as much yelling happening these days. Glad he has work to take him off the land and to keep him busy. Said that no one came to his birthday party which was the day of the healing center. Worked all day and came to the tai chi part of the workshop. Says he gets bored here sometimes because there are not many people here he has things in common with. Wishes there was more money so he could do more. Glad he has work to keep him busy.


OLD BUSINESS:

Signature cards still need to be signed at the bank in Gallup. Proposed that the whole crew go to Gallup Friday 10th for bank biz and then to go see Brokeback Mountain for the matinee. Still a question as to if Mullein wants to be on the account as a signer if he is going to leave. Proposed that we look at changing the check signing card every 6 months.

SPONSORSHIP: OWL's Report

Suggested steward candidates writing bios for putting on website and Tribe to petition for sponsorship.

Questions to focus on for Bios:

What gifts do you bring the community?
What do you intend to do while on the land?
Why do you need sponsorship?

Recommended 1:1 relationship between donor and stewards. Through regular correspondences.

Questions about on-line sponsorship and donations made via PayPal. Questions about wheither we have PayPal account still and if it is secure.

Donations to the steward account can be made on behalf of a specific person or to the general account. Checks payable to ZMS.


NEW BUSINESS

Treasurer report from Tony. Statements come in, get them to him. Money comes in, get it to the bank. Checks are written, keep track of money spent. Year end figures to go into publication. We have a new 501.C3 form letter as proof of non-profit corporation atatus. Need to mail check for 10.00 to state for form. Need to send letter to anyone who donated over 100.00 for their taxes. Not including gathering donations.

Bookeeper RaedWulf reports on new system in house that is working well. Record being kept of $ donations and in-kind donations of time, supplies, labor etc.

Infrastructure report. Committee didn't meet last month. Would like a list from residents of what needs to be fixed and in Top Ten Order (ie water line, vehicle repairs, building projects, foor plans in studio, gardens ect) We can use last years list of itemized repairs, costs, labor required. Need to prioritize what to do first in order of importance. Next Infrastructure meeting to be scheduled based on house meeting pooling of ideas (Top Ten) for things to happen this year.

RFD committee report that we have deadline for format ready Feb 15th and the final layout deadline March 3rd. Black Unicorn voiced wanting a more racially diverse issue and cover. Discussion about the diversity already in the proposed cover and that ZMS is an open place to all persuns and will be depicted as such. Issue to present persuns and happening as they are. Persuns wishing for greater inclusion are encouraged to contribute content that helps promote diversity of culture. Cover image voted and consensed. One stand aside.

Photos of who is here to be taken next Wednesday after potluck. Group photos by firecircle. Layout to begin the 15th 16-24 inside pages. 42 total.

NEWSLETTER committee held at Stuart's with Ross and Munk attending. Decided on the format for general info topics.

Resident / visitors submissions
Current Events
Thank Yous
Upcoming Events
Recipes
Wish Lists

Stuart voiced that ZMS is being offered two opportunities from donors. Dennis in Carrizozo has a steel BBQ grill that we would need to have moved to ZMS. a donation of back issues of old RFD issues from the 80s from a donor in Richmond, VA to the sanctuary.

Stuart also voiced that the community food pantry is available for residents on the land in Gallup. produce every Friday and some commodities. 2 times a month they have food pantry in Candy Kitchen / Pinehill area. Also, state food stamp program for Cibola County is in Grants.

Black Unicorn voiced wanting to have an additional event next month in February and wanting to help create that. So far events planned are Healing Center Weekend Feb 17-19 to be developed and promoted.



MONTHLY BOARD MEETING

@ Z M S 3-02-06 Thursday 4 pm
Attending -- Munk RedWolf Ross Owl Maqui Stuart Tony Eden Coyote Matt

Munk Taking Notes
Maqui to facilitate Rereads Notes from Last Meeting

agenda items:
gratitude go-around
steward / resident check-ins

RedWolf -- Needs being met. Will be here another month. Happy that art is happening in the studio.

Ross -- Has more tests in ALB Car needs new transmission. Looking for an area mechanic.

Munk -- Happy to be here. Will be here another month. Incense workshop is doing well.

Agenda items: Bylaws Studio Mailing lists

Owl mentioned the need to redo the bylaws. Re: the Board and their responsibilities and for persons on the land.

Bylaws can be modified and rewritten. Munk mentioned that much of the existing bylaws are applicable. Stuart asked if the current bylaws had been officially thrown out. Board agrees that we redo bylaws from scratch.

Articles of Community

Tony asked if we could finish the rewrite within two months. Also requests to be notified when IRS letters show up.

Maqui asks, What does it take to live here? What do we call persons who live here?

Redwolf asks a refinement of our mission statement about self, spirit, nature. Permaculture.

Coyote suggests forming a committee to work through the bylaw revisioning/editing.

Stuart voiced the need for a resident / visitor handbook based on the articles of community.

Articles of Community Committee
Co-chair Coyote
Co-chair Redwolf
To meet Thursday 3/9/06 at Coyote's.

Eden voiced wanting to have a list of consensed decisions brought up to date.

Maqui suggests rereading annually the list of consensed issues.

Owl asked if there is a problem with peoples interpretation of the current articles of community.

Redwolf says that the current articles haven't been the problem but that it is peoples understanding of them that isnt always clear.

Modifications of the existing bylaws is so that problems in recent years wont be repeated.

Issue of quorum is new. Board acts until there are 3 Stewards on the land.

Tony says we have talented people committed to figuring it all out.

Stuart has pics he took on the land for web site.

Treasurer's Report:

This year not as much $ as last year. Status of current bank accounts. Reminder that if we have a minimum of 1000 in the accounts there will be no service charges for transactions.

RFD preview issue is in the house. Final due out on the 3rd. Including the Infrastructure's Top Ten list.

Number one topic is the Studio floorplan. Adobe walled area for gardening. New floor. Roof repairs. Windows. Walls.

Infrastructure meeting to happen to tackle the specifics.

Newsletter for on line web page

10 year Anniversary description to go out.
- Healing center basics
- Articles from land residents
- Wish lists
- Thank yous
- -recipes, quotes, other
- + other area events
-


MONTHLY BOARD MEETING

@ Z M S 4-06-06 Thursday 4 pm
Attending -- Munk RedWulf Ross Owl Maqui Stuart Saki Sunshine Leslie Joel Foxfire

Munk Taking Notes

Gratitude Round
Reading and Approval of Minutes from Last Month
Resident Check ins
Old Business
Committee Reports
New Business
Communications
Newsletter Update

Foxfire - been here two weeks to finish school work and to help out. Still not sure how long he plans to stay.

Leslie - been here a month and a week. Staying on. Likes what is happening here.

Ross - here since October. Reading a lot. Grateful for being here.

Saki - here for just over a month. Wants to begin stewardship process. Plans to stay for six months. Feels good here. Looking forward to planting.

Redwulf - been an intense few months. Working on new art. For sanity.

Munk - feeling supported by the community on the land and the larger community.

BUDGET report from bookkeeper. Have a large amount outstanding in bills due including taxes and propane refill. Residents have been able to feed themselves week to week.

OLD BUSINESS

RFD issues is on the stands and the committee has been dissolved. Extra copies of Spring issue were sent to sanctuary for selling on the land asking ten per issue proceeds to the sanctuary.
Mission Statement Committee - meeting was held and proposed changes and additions from Redwulf, LilFoot, Munk and Dan have been considered for amendments. Meaning of faeries and like-minded folk discussed. Changing programs to activities.

Next section for committee consideration - Stewardship and the consensus of stewards section 3 in the current Articles.

Infrastructure Committee - we have a list of projects on building repairs per Coyote's survey of the buildings. Hard copy in the Common House. Suggested to have project breakdown for visitors wishing to plug in with activities.

Tenth Anniversary Committee wondering how many people are planning to attend. Week of activities planned with samples of yeare-round activities, fundraiser lantern sale by Maqui to be held at Oso Vista. Studio to be set up for art exhibit and work area for crafts, movement, etc. Calls sent out last month and in RFD. Only a few confirmations of visitors but many planning to visit this summer. RSVPs requested. Munk to keep track of visitors corresponding and to report to community on the land. Next Anniversary planning next week Wednesday Potluck.

Newsletter Committee - website being modified by Stuart as he receives info from the land. Still need more individual stories from persuns on the land and visitors. Current events happenings and Thank You lists need to be added.

Cottage Industries proposal by Maqui that we have clay workshop for making small items to be fired in Candy Kitchen kilns. Can arrange sales on the East Coast with existing markets and fairs.



MONTHLY BOARD MEETING
@ Z M S 5-04-06 Thursday 4 pm
Attending -- Munk RedWolf Ross Owl Maqui Stuart Sur Saki Starlite Joel

Munk Taking Notes

Gratitude Round
Reading and Approval of Minutes from Last Month
Resident Check ins
Old Business
Committee Reports
New Business
Communications
Newsletter Update

Owl - grateful that abandoned cars in the parking lot are gone.

Joel - thankful that the orno was mudded.

Maqui - happy we had a Beltane ritual and that camaraderie is good these days.

Ross - thanks to all and to the residents on the land.

Munk - thankful to have a Beltane ritual and area folk who came to join in.


Resident Check Ins:

Redwulf - Lots of energy this week. Glad to have sponsorship.

Munk - having some challenges with inner workings. Able to find time for self, community and nature. Glad to have sponsorship for upcoming months.

Ross - been weird getting used to some new health inconveniences. No requests. Needs being met.

Saki - doing good for the most part. Feeling good mentally and spiritually. Thinking about family a lot. Liking claywork and gardening.

Sur - glad to be back. Taking it day to day.

Starlite - glad to be here. Feels welcomed by all and getting along with everyone. Hoping to find greater balance while she's here.


Old Business:

The gathering is this week. Munk asks for earlier planning for next year for better preparations. Suggestion that we have multiple committees for upcoming gatherings with subcommittees, the call and PR, food prep and theme nights, workshop coordinator, personalized invitations, travel coordination, etc. Can apply what we've learned from Anniversary to better orchestrate Shamanism gathering in August. Adding planning activities and info exchange to the Wednesday Potlucks prior to gathering.

ZMS Queer Shamanism Gathering to be held August 12th through the 20th, 2006. [Annual Board Meeting to be held August 11th}


Articles Committee revisions, Section 3 about Stewardship

Steward is the name we designate to our permanent residents.

Voting of stewards per quorum as recommended in Board revisions November 05

Proposal to acknowledge three Stewards at ZMS: Redwulf, Munk and Ross. Motion passed consensus reached.

Budget Committee - paid off last propane bill and got tank filled for sumer season to be paid off in increments. Bulk food order has been places and new donations received for infrastructure projects.

Infrastructure Committee - request by Maqui to resign from Infr. Committee and recommends that Mikee be asked to join committee with Coyote and Eden.

Website / Newsletter Committee - being updated as articles and info is made available to webmaster. Still considering a physical copy of newsletter for non-tech faeries, other sanctuaries and any other interested recipients.

Fundraising for new Well - proposed by Owl that we consider a fundraiser for a new well closer to inner campus of sanctuary. Deeper than 300 perhaps to 400 for lower aquifer, possibly near the Common House in back. Owl offers to spearhead fundraiser. Board offers its blessing.

Fundraiser for sanctuary Vehicles - proposed by Maqui that we look at acquiring funds for new vehicle as land truck and car are in need of much repair (or replacement). Possible options to have a raffle and / or possibly to combine with area farmers market to acquire funds. Further discussion needed for specifics.



MONTHLY BOARD MEETING

@ Z M S 6-01-06 Thursday 4 pm @ Starcloud

Attending -- Munk RedWolf Ross Mikee Leslie Owl Maqui Stuart Saki Joel BlueEagle


Munk Taking Notes


Gratitude Round
Reading and Approval of Minutes from Last Month
Resident Check Ins
Old Business
Committee Reports
New Business
Newsletter / Communications Update
Articles of Community Revisioning

Meeting notes from last week read.

Request that there be shorter entries during go-around and check-ins. Notes to reflect long discussions. Secretary to send out notes a week after meeting for Board to review and suggest additions or changes. Board to review notes and reply to secretary.

Motion to accept last weeks notes. Motion passed.

Check-Ins:

Munk - Needs being met. Glad there have been frequent visitors to the sanctuary.

RedWulf - Wood like more safe heart space with everyone taling. Overall very happy here. Wants to get along easier with each other and the outside community.

Saki - Doing good. Month 3 of his stewardship process. Glad visitors are coming and enjoying the clay projects happening.

Mikee - Been back a week and a half. Will be away for 3 weeks then back in July through September. Hoping for more communications with everyone and between stewards.

Leslie - Needs being met. Rent for the month paid. Will be at ZMS as long as he'll be here.

Ross - Needs being met. Glad RW voiced comments on meetings and communications.


Old Business - Committee Reports

INFRASTRUCTURE

Mikee suggests that we might blow out the well but there are a few things to do in the meantime before we can blow out. Will know in a few days. Goal is getting systems up and running. Moving big black cistern this week to new location nearer the Common House.

Discussion about the July Fundraiser Saturday, July 22nd for infrastructure reepares at the sanctuary.

Mikee gives general overview of the infrastructure committee meeting.

Dinner and Dance in the Common House Proposal that event is BYO alcohol due to liabilities. Invites primarily to area folk as fundraiser. Pre-pay tickets for dinner at ZMS would allow us to anticipate how many will be attending. Possible indoor / outdoor set up with new ramada. Dancing in Common House due to best floor surface for dancing. Studio as alternative space for this event. Discussion that having dinner on the land would allow us to show the land and projects in progress. Suggestion to have art exhibit instead of auction. Artists may gift sanctuary with works for proceeds to go to sanctuary.

Suggested cost as sliding scale 15-50 per persun. Anticipating between 25-50 people dining. Disscussions to follow in committee at Wednesday night potlucks between now and the fundraiser.


NEWSLETTER

We now have updated website at ZMS dot org with general info and contact info for the land. Webmaster open to accepting new content for site. Secretary to continue transcribing any submissions from guests and residents on the land. Discussion about a physical printable hard copy for limited mailing current addresses and high impact PR locations in faerie spaces.

Secretary in the process of updating email and snail mail lists. Currently working from list of past 3 years contributors, area persuns, gathering attendees. Sorting through past lists to determine valid contact info. Welcoming input for creating and maintainig an active data base to keep in contact with persuns who have visited the sanctuary. Posts have been made to faerie networks and Tribe groups for genneral announcements about happenings on the land.

Proposal to get a hard copy edition of news out for July. Six month calender of scheduled events and seasonal holidays in that timeframe. Lists of projects. Gathering info. Wellness Weekend feedback. We can also use some of the content from RFD for newsletter. Summissions due mid-July. Bring board submissions to next meeting.


BUDGET COMMITTEE

We have new funds in reserved account and over 1000 in stewardship / housuehold account. Landtax has beeen paid. Propane only outstanding which we can aply payments.

LAND VEHICLE COMMITTEE

Community has aggreed to have vehicles assessed for repairs and to estimate costs. Truck needs new battery.

Anouncement: Water Harvesting Workshop at EMAAC gallery Free to the public July 19th.

BYLAWS COMMITTEE revisioning process (to be compiled separately)

Stewardship section (g) Financial Portion in question as to purpose.

Section (e) add monthly fee of 150.00 and in-kind donation.

Motion to remove section (g) Motion passed.

Motion to add to section (e) and Permaculture philosophy. Motion passed.

Section (h) Occupational
Discussion about what we do best and find enjoyable to include being challenged to do things we don't like to do. Discussion about division of equitable labor. Suggestion to have house meeting on the land to talk more about what each persun wants to do / is doing to honor their gifts and one anothers.

Proposal to strike cottage industries from list of occupational tasks. Steward responsibilities outlined in section (e).

e. Steward's Responsibilities: The Stewards shall maintain the physical infrastructure through daily active participation, keeping the property maintained, repaired, clean and organized. Attend regular policy meetings and Heart Circles. Work in a consensual, collective manner to foster a community spirit by preparing food and dining together, creating workshops, art projects, gatherings, entertainment and whatever else the community may desire. Stewards are required to learn and participate in the consensus process [and Permaculture philosophy]. Pay a monthly food fee of 150.00 and] in-kind donation, as determined by the Stewards and Board of Directors. Furthermore, the Stewards shall create a Stewards' Handbook, detailing all necessary information for fulfillment of Stewardship that is not included in these Articles of Community. This Handbook will be available to all those interested in Stewardship at ZMS.



Board Meeting @ ZMS July, 13th, 2006

In Attendence: Munk Red Wulf Ross Owl Tony O Joel Maqui Leslie Cactus Flower Rory DreamEagle Eden (not attending Stuart, Sakhi, Mikee)

Gratitude Round
Reading and Approval of Minutes from Last Month
Resident Check Ins
Old Business
Committee Reports
New Business
Newsletter / Communications Update

Old Business: -- Modem situation restored with found backup spare. System still iffy during electrical conditions via the phone lines. Need to consider new ways of improving lines of communication with persuns off the land.

Discussion about fundraising and if we should have ticket sales for the dinner. Date proposed for the fundraiser July 22nd. Also suggested that we have some type of fundraiser event during the shamans gathering a feast also invite in area neighbors. Considerattion of having meat on the menu something indigenous like buffalo or elk. Munk compiling list of area folk and network with Maqui about contacts. Also to send lists of projects to persons interested in donating to ther sanctuary for a specific project or purspose.

Roof in Studio and on Juniper discussed. We have a list of repair estimated from Coyote assessment. Still need to research materials, prices and donation potentials.


Tresurer Report:

Reserved account has 136.00 after 750.00 in reembursments to Kim for his work on the electrical/water lines to the Studio. Household spending avarage has been 300-400 per week with 12-15 persuns on the land.

Infrastructure Report:

Common House is now wired to the main solar panals at Studio as is the Toolshed wired for tool usage. Still need pump and filters for well setup.

Discussion about moving old solar system from Common House to the TRooms for independant power there. Currently TRooms is powered by extention cords (+200 feet) from Studio.

Well has silt build-up we may need to have a blow-out of well - if so we need machine rentals and soap and long hose lowered into the well by a workteam of nekkid faeries.

Newsletter Report:

Sakhi is continuing to work on electronic versions of content from the land for web and also for a printable copy of news.

Gathering Report:

Shamanism Gathering 06 coming up with Annual Meeting day before the gathering with envisioning meeting to follow on last day of the gathering. Munk to send out alert to Board about meetings. Munk reads Shamanism Gathering call to be sent to Tribe and area Faerie Networks on line.

Early arrivals for this years gathering to help with set-up and preparations. Encouraging other sanctuary's to send stewards/caretakers to assist and to get another sanctuary perspective on planning.

Planning to stockpile water delivered from area wells to suppliment gathering water needs.

Local farmers market and area farms to be contacted regarding produce for gathering both to purchase and donations.

Bylaws Committee Report:

Discussions about sections in bilaws regarding church membership section and visitors. To have next committee meeting on the land after potluck this coming wednesday.



Minutes 06-07.html